Conflict of Interest Policy
|Wikimedia Serbia Board approved this Policy on December 6, 2015|
Wikimedia Serbia (hereinafter: the Association) is an independent legal person and may enter into contracts according to applicable law.
Conflict of Interest Policy is a document that serves to existing or potential conflicts of interest among members of the Board of Directors, employees, partners, and volunteers (hereinafter: financial principals) be timely prevented.
The Board of Directors brings the decision on a legal transaction by voting, unless if the right to make decisions of a legal transaction has not been transferred by the authorized person or authority on financial principal. Members of the Board of Directors and all financial principals of the Association are required to perform their functions in good faith, reasonable belief that they act in the best interests of the Association.
Each financial principal or a person who is a member of the Board of Directors is obliged to fully inform the Board of Directors on all the facts of importance concerning any legal transaction in which Association is participating, which produces or may produce a conflict of interest.
Member of the Board of Directors does not participate in the discussion and voting on a legal transaction in which he/she is a member of that Contracting Party or the financial benefits are gained by that signing. The Association can not sign an agreement on a legal transaction which results in financial benefits for members of the Board.
Members of the Board of Directors and financial principals have the right to recommend any person from their private environment to collaborate with the Association, but strictly respecting the principle of impartiality in business cooperation, without violating procedures.
If a member of the Board of Directors or the financial principal of the Association is in the business relationship with the counterparty, or is under the controlling influence of counterparty, then the member of the Board or the financial principal does not participate in the discussion of the legal work and in the voting. If the other party is a family member of the member of the Board or the financial principal of the Association, then the member of the Board or the financial principal does not participate in the discussion of the legal work and in the voting.
A family member by this Conflict of Interest Policy shall be:
During negotiations, financial principals and members of the Board represent the Association and can not negotiate any conditions in their own or in favor of third parties. It is not allowed for the financial principals and members of the Board to receive any compensation for themselves or for the persons associated with them privately. Such an offer shall immediately be reported to the Board of Directors.
Changes and updates
The valid Conflict of Interest Policy is published on the website of the Association.
This Conflict of Interest Policy may be changed at any time without prior notice. Such changes shall be announced on the mailing list of the Association. In order to stay informed about any changes to this Conflict of Interest Policy, the periodic review is advised.